Job Introduction
Working for the Bradford Children and Families Trust offers the opportunity to work with some great people who are passionate about delivering change in a city whose culture offers as much diversity as it’s geography. You can make a real difference to families and children and be an active part in delivering the service Bradford families should receive.
We are fully committed to equal opportunities, and we welcome applications from all backgrounds.
About the Role
This is an important opportunity to support effective records management across Bradford Children and Families Trust. The Records Management Coordinator will help ensure that the Trust manages digital and physical records safely, consistently and lawfully throughout their lifecycle.
You will support the delivery and ongoing operation of the Trust’s records management framework, including retention schedules, archiving processes, secure storage, retrieval, disposal, digitisation and the maintenance of accurate records inventories. The role will also provide advice and guidance to staff on good records management practice, helping services improve records quality, classification, naming conventions and version control.
This role is well suited to someone who is highly organised, accurate and confident handling sensitive information. You will work with colleagues across the Trust to support compliance with GDPR, information security requirements and records lifecycle standards, while contributing to continuous improvement in how information is managed.
Our strategic vision and values are upheld across the Trust, fostering a reliable and supportive environment for both staff and the children in our care.
Our approach is rooted in restorative and relational practice, fostering trust, mutual respect, and meaningful relationships with children, families, and professionals.
Our strategic vision and values
Our approach is rooted in restorative and relational practice, fostering trust, mutual respect, and meaningful relationships with children, families, and professionals.
You’ll also:
- Support the delivery and ongoing operation of the Trust’s records management framework across digital and physical records
- Maintain, review and apply retention and disposal schedules, supporting lawful record keeping and defensible deletion.
- Provide specialist advice on children’s records, historic records and long-term archiving arrangements.
- Support secure storage, retrieval, archiving, disposal and digitisation of records.
- Maintain an accurate inventory of record holdings
- Work with services to improve records quality, classification, naming conventions and version control, including across SharePoint and other digital systems.
- Provide records management advice when new systems, processes or service changes are introduced.
- Carry out records audits and quality checks, escalating risks and contributing to mitigation actions.
- Support Information Asset Owners and service leads to meet their responsibilities under the Trust’s Information Governance Framework.
- Contribute to ROPA maintenance, information mapping and organisational readiness for FOI, SAR and litigation through effective information retrieval.
- Provide advice, guidance and training to staff to promote good records management practice
To be successful in this role you will need:
- A Level 3 qualification or equivalent experience.
- Experience working in records management, information governance or administrative governance roles.
- Experience applying retention schedules, file structures or archive processes.
- An understanding of records management standards and GDPR principles.
- Strong organisational and analytical skills.
- The ability to manage competing priorities and deadlines.
- The ability to handle sensitive information appropriately.
- Good communication skills and the ability to provide clear advice and guidance to colleagues
- A commitment to continuous improvement and good information management practice.
This is a hybrid working role, with a minimum of 2 days per week in the office.
As part of the interview process, shortlisted candidates will be asked to complete an assessment relevant to the role.
You’ll also be joining an organisation that truly values its people, offering a range of benefits designed to support your wellbeing, growth, and work-life balance, including:
- Enhanced annual leave entitlement: 31 days rising to 34 with service (plus bank holidays)
- Excellent local Government pension
- Competitive salary and pay progression structure
- Supportive carer and parental policies
- Enhanced maternity, paternity and adoption leave
- Access to Occupational Health and confidential counselling services
- Supportive staff networks
- Access to Blue Light Card discounts, including cost of living support
- Professional development/support and opportunities career progression
Bradford Children and Families Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.
If shortlisted, you will be required to disclose relevant information regarding criminal history prior to interview.
A Disclosure and Barring Service (DBS) check including a check against the Children’s barred list, will be carried out on preferred candidates.
To arrange an informal discussion, please contact Samantha Charlston & samanthacharlston@bcft.org.uk
Closing Date: 30 August 2026
Interviews: 18 September 2026
